Terms and Conditions

Terms and Conditions

These Terms and Conditions govern access to and use of Omatic Minds, including the public website at omatic-minds.com, the app at app.omatic-minds.com, guest Mind chats, member Mind chats, registered accounts, AI workspaces, Minds, conversations, memories, plan features, paid subscriptions, social login, AI provider routing, legal notices, and related software or services.

These Terms are written for Omatic Minds and are intended to align with a Texas-based AI workspace service. They should be reviewed by a qualified attorney before being treated as final legal advice or final contract language.

1. Agreement to these Terms

By accessing or using Omatic Minds, visiting the public website, using a guest Mind chat, creating an account, signing in, connecting a provider, using AI features, subscribing to a plan, or using any part of the service, the user agrees to these Terms and the Privacy Policy. If a user does not agree, the user should not use the service.

2. Who may use Omatic Minds

Users must be at least 13 years old or the minimum age required by applicable law to use the service. Users under 18 should have permission from a parent or legal guardian. A person using Omatic Minds on behalf of a company, organization, client, or another person represents that the person has authority to accept these Terms for that party.

3. Registration and account access

Users must provide accurate account information and keep login credentials secure. Users may not share credentials, sell account access, allow unauthorized use, or use another person's account without permission. Users are responsible for activity that occurs under their account unless applicable law says otherwise.

Omatic Minds may restrict certain account changes, including email changes, when needed to protect login, billing, legal notice, connected-provider, or security integrity.

4. Account roles, plans, and access levels

Omatic Minds may support different role types, plan levels, admin permissions, creator/business profile settings, streamer/gamer profile features, free access, paid access, and owner/super-admin tools. Role and plan level may control access to Minds, conversations, memories, provider choices, model routing, billing tools, admin tools, legal tools, and other features.

5. Using the service

Subject to these Terms, users may access and use Omatic Minds for lawful AI-assisted productivity, drafting, planning, research support, workspace organization, content generation, business support, and other supported use cases. Users must comply with applicable laws, these Terms, the Privacy Policy, and any posted policies, limits, provider rules, or product instructions.

6. What users may not do

Users may not use Omatic Minds to do anything illegal, harmful, abusive, deceptive, infringing, privacy-invasive, or security-threatening. Prohibited conduct includes violating another person's rights, submitting malicious code, attempting unauthorized access, bypassing rate limits or plan limits, scraping protected app areas, reverse engineering restricted service components, interfering with service operations, misrepresenting AI output as human-created where disclosure is required, abusing billing systems, exploiting provider credentials, or using the service to harm users, Omatic Minds, providers, or the public.

7. Guest Mind chats and member Mind chats

Guest Mind chats may provide limited access without a registered account and may be rate-limited, changed, logged, or disabled for safety, abuse prevention, cost control, or product reasons. Member Mind chats and registered workspaces may include saved conversations, memories, plan limits, provider access, account history, and other account-connected features.

8. User content, input, and output

Users may submit prompts, text, files where enabled, profile content, business content, Mind instructions, memory notes, messages, feedback, and other materials to the service. Users may receive AI-generated responses, summaries, drafts, classifications, recommendations, or other outputs. Input and output are together referred to as user content for these Terms.

Users are responsible for their content, including making sure they have the rights, licenses, permissions, and authority needed to submit, use, publish, or rely on that content. Users must not submit content that violates law, infringes rights, exposes confidential data without authority, or violates these Terms.

9. Ownership and license to operate the service

As between the user and Omatic Minds, users retain rights they have in their own input. To the extent allowed by law and provider rules, users may use the AI output generated for them, subject to these Terms and any third-party provider restrictions.

Users grant Omatic Minds the permission needed to host, store, process, transmit, display, route, transform, generate, back up, secure, troubleshoot, and otherwise use submitted content to operate the service, provide AI responses, maintain Minds and conversations, support memories, enforce limits, process billing, send legal notices, provide support, prevent misuse, comply with law, and protect the platform.

10. Similarity and AI output

Because AI systems can generate similar responses for different users, output may not be unique. Other users may receive similar or identical output. Omatic Minds does not guarantee that AI output will be unique, accurate, complete, lawful, non-infringing, appropriate, or suitable for a particular purpose.

11. Accuracy and human review

AI and machine learning systems can produce inaccurate, incomplete, outdated, biased, offensive, or misleading output. Users must evaluate output for accuracy and appropriateness before relying on it, publishing it, or using it in a workflow. Users should not rely on Omatic Minds output as the sole source of truth or as a substitute for professional advice.

Users must not use AI output relating to a person as the sole basis for decisions that have legal or material impact on that person, including decisions involving employment, housing, credit, lending, education, insurance, health care, criminal justice, public benefits, legal rights, safety, or similar important areas.

12. No professional advice

Omatic Minds is not a law firm, medical provider, financial adviser, tax adviser, security auditor, compliance consultant, or other licensed professional service. AI output and app content are provided for general productivity and informational support only. Users should consult qualified professionals before making legal, medical, financial, tax, compliance, security, or other professional decisions.

13. AI providers and third-party services

Omatic Minds may connect to third-party AI model providers, local model environments, social login providers, payment processors, email providers, analytics tools, security tools, hosting providers, and other services. Third-party services may have their own terms, privacy policies, rate limits, outages, data practices, content rules, and pricing. Omatic Minds is not responsible for third-party provider availability, provider-side decisions, or provider terms.

14. Social login and connected providers

When users connect providers such as Google, Discord, GitHub, Twitter/X, LinkedIn, Twitch, or future supported services, users authorize Omatic Minds to use the connection for login, registration, account linking, or related app features. Users are responsible for keeping provider accounts secure and for unlinking providers they no longer want connected where unlink tools are available.

15. Plans, limits, and membership features

Some Omatic Minds features may depend on plan level, role type, active membership, billing status, provider access, usage limits, enabled settings, or admin configuration. Plan limits may apply to Minds, conversations, memories, model/provider access, rate limits, credits, storage, or other features. Omatic Minds may enforce limits, block actions above the active plan allowance, or change plan packaging as the product develops.

16. Paid accounts, billing, renewal, and taxes

Paid plans may be processed through Stripe or another payment provider. Users must provide complete and accurate billing information and maintain a valid payment method when a paid subscription is active. Subscription charges may renew automatically according to the selected billing interval until canceled. Users are responsible for taxes, fees, and charges required by law or payment-provider rules.

If payment cannot be completed, Omatic Minds may downgrade, suspend, limit, or cancel paid access until payment is resolved. Billing portal availability, cancellation state, live/test Stripe status, subscription links, and payment review state may depend on the payment processor and app configuration.

17. Cancellation, refunds, and price changes

Users may cancel paid access through the available billing tools or support process. Unless a separate refund policy says otherwise or applicable law requires otherwise, fees may be non-refundable once paid. Omatic Minds may change plan prices, plan packaging, or plan limits. If a material price increase affects an active subscription, Omatic Minds should provide reasonable notice before the increase applies at renewal when required or appropriate.

18. Service credits and promotional access

If Omatic Minds later offers credits, trials, promotional access, discounts, beta access, or one-time grants, those benefits may expire, be limited, be non-transferable, and be subject to additional rules. Abuse of promotions or credits may result in removal of the benefit or account restriction.

19. Admin, owner, and super-admin tools

Owner, super-admin, and admin tools are intended only for authorized site management. Users with admin access must protect sensitive settings, avoid unauthorized data access, keep provider credentials secure, use billing and legal tools carefully, and avoid exposing private user information without a valid reason.

20. Suspension, restriction, and termination

Omatic Minds may suspend, restrict, downgrade, or terminate access if a user violates these Terms, misuses the service, creates security risk, fails to pay required fees, causes harm, violates law, abuses AI providers, abuses billing or social login systems, or creates operational risk. Users may stop using the service at any time and may contact support about account issues where account tools are not available.

21. Appeals and account issues

If a user believes an account restriction, suspension, downgrade, or termination was made in error, the user may contact Omatic Minds through the available support method. Omatic Minds may review the request but does not guarantee restoration unless required by law or written agreement.

22. Discontinuation or changes to the service

Omatic Minds may update, improve, limit, suspend, discontinue, rename, redesign, or change parts of the service as the platform grows. Changes may occur because of product development, security needs, AI provider changes, legal requirements, billing changes, infrastructure limitations, or operational needs. If a paid feature is discontinued in a way that materially affects prepaid access, Omatic Minds should provide reasonable notice or remedy when appropriate or required by law.

23. Omatic Minds intellectual property

Omatic Minds, the site design, logos, branding, software, interface, systems, templates, code, documentation, content, and service materials are owned by Omatic Minds or its licensors unless otherwise stated. Users may not copy, resell, sublicense, distribute, modify, scrape, or misuse protected service materials except as allowed by these Terms or written permission.

24. Feedback

If users provide feedback, suggestions, bug reports, feature ideas, design comments, or improvement requests, Omatic Minds may use that feedback to improve, develop, market, or operate the service without owing compensation, unless a separate written agreement says otherwise.

25. Copyright and intellectual property complaints

If a user believes content on Omatic Minds infringes intellectual property rights, the user may contact Omatic Minds through the listed support or legal contact method with enough information to identify the copyrighted work, the allegedly infringing material, the user's contact details, a good-faith statement, an accuracy statement, and confirmation that the user is the owner or authorized to act for the owner. Omatic Minds may remove or restrict content that it believes is infringing or violates these Terms.

26. Disclaimer of warranties

To the fullest extent allowed by law, Omatic Minds is provided on an “as is” and “as available” basis. Omatic Minds does not guarantee that the service will be uninterrupted, secure, accurate, error-free, always available, compatible with every provider, free from data loss, or suitable for every user purpose. Users accept that use of AI output is at their own risk and that review, backups, and safe use are the user's responsibility.

27. Limitation of liability

To the fullest extent allowed by applicable law, Omatic Minds will not be liable for indirect, incidental, special, consequential, exemplary, punitive, or similar damages; lost profits; lost revenue; lost goodwill; lost data; provider outages; AI output errors; billing-provider issues; business interruption; or unauthorized access caused by a user's failure to secure credentials. The maximum liability of Omatic Minds for claims relating to the service should be limited to the amount paid by the user for the service giving rise to the claim during the 12 months before the claim arose, or $100, whichever is greater, unless applicable law requires a different result.

28. Indemnity

If a user uses Omatic Minds on behalf of a business, organization, client, or other entity, that user and entity agree, to the fullest extent allowed by law, to protect and hold Omatic Minds harmless from claims, losses, liabilities, damages, costs, and expenses arising from misuse of the service, user content, violation of these Terms, violation of law, or violation of another person's rights.

29. Informal dispute resolution

Before filing a legal claim, the user and Omatic Minds should attempt to resolve the dispute informally by contacting the other party and describing the issue. Omatic Minds may use the email address associated with the user's account for dispute-related notices. If the dispute cannot be resolved informally within a reasonable period, either party may pursue available legal remedies.

30. Texas governing law and venue

These Terms are intended to be governed by the laws of the State of Texas to the extent allowed by applicable law, without regard to conflict-of-law rules. Unless applicable law requires a different forum, claims arising out of or relating to these Terms or Omatic Minds should be brought in the state or federal courts located in Texas with proper jurisdiction, including courts serving Harris County, Texas or the Southern District of Texas where appropriate.

Some consumer rights, mandatory local laws, small-claims rights, public injunctive relief rights, or other legal protections may still apply and cannot be limited by these Terms.

31. Class action and jury trial language for attorney review

To the fullest extent allowed by law and subject to attorney review, disputes should be handled on an individual basis and not as a class, consolidated, or representative action. Any class action waiver, jury trial waiver, arbitration clause, or mass-action procedure should be reviewed by a Texas attorney before being treated as final or enforceable.

32. Assignment

Users may not assign or transfer rights or obligations under these Terms without written permission. Omatic Minds may assign or transfer these Terms as part of a merger, acquisition, reorganization, financing, sale of assets, change of control, or transition of the service to another provider.

33. Trade controls and prohibited destinations

Users must comply with applicable sanctions, export control, and trade laws. Users may not use Omatic Minds in a way that violates trade restrictions or submit content requiring a government license for export or release unless the user has all required authorization.

34. Changes to these Terms

Omatic Minds may update these Terms as the product, plans, billing, security practices, AI providers, laws, or operational needs change. The current version, effective date, and previous versions may be made available through the public Terms page and Terms version archive. Material changes may be communicated by email, in-product notice, renewed acceptance, or another reasonable method when appropriate. If a user does not agree to updated Terms, the user should stop using the service.

35. Entire agreement and severability

These Terms, together with the Privacy Policy and any service-specific notices or written agreements that apply, make up the agreement between the user and Omatic Minds for use of the service. If any part of these Terms is found invalid or unenforceable, the remaining parts remain in effect to the fullest extent allowed by law. Failure to enforce a provision does not waive the right to enforce it later.

36. Contact

Questions about these Terms, account access, billing, acceptable use, legal notices, copyright concerns, or service issues may be sent through the contact method listed on the Omatic Minds website or through account/support tools made available inside the app.